HOA & Condo Accounting Services in Florida
Your Board Runs the Community. We Keep the Books Right.
Self-managed associations across Florida trust Vesta to handle the financial side without handing over control. You get accurate monthly reports, on-time vendor payments and dues tracking that holds up at every board meeting and every audit.
30+
Years Serving Florida Communities
250,000+
Residents and Unit Owners Served
100%
Board Control Retained
Florida HOA Accounting Services
Full Financial Support for Self-Managed Associations
Our accounting team works behind your board, not over it. We take the daily financial workload off your volunteers so meetings can focus on decisions instead of spreadsheets.
HOA & Condo Accounting Services in Florida
Your Board Runs the Community. We Keep the Books Right.
Self-managed associations across Florida trust Vesta to handle the financial side without handing over control. You get accurate monthly reports, on-time vendor payments and dues tracking that holds up at every board meeting and every audit.
Self-Managed HOA Accounting
Self-Management Works. The Bookkeeping Is Where It Gets Hard.
Plenty of Florida HOAs and condo associations run well without a full-service manager. The challenge usually shows up in the finances, where one missed reconciliation or late filing can turn into a bigger problem.
- Lower overhead
You pay only for the services you use instead of a full management contract. - Direct decisions
Owners who live in the community make the calls on vendors, projects and priorities. - Local knowledge
Board members know the property, the neighbors and the history better than anyone. - Flexibility
You set the pace and the process that fits your community.
- Volunteer time
Reconciliations, invoices and dues tracking can take hours every week. - Statutory reporting
Florida reporting and record rules are detailed, and mistakes can lead to owner disputes. - Turnover risk
When the treasurer steps down, the financial history often leaves with
them. - Neighbor collections
Chasing late dues from the people next door strains relationships.
Your Board Keeps Control. Vesta Keeps the Numbers Straight.
With accounting-only service, your board still approves every budget, every contract and every check. We handle the posting, reconciling, reporting and collections that eat up volunteer hours. You walk into each meeting with clean financials and walk out with decisions made.
HOA Accounting Services Across Florida
Headquartered in Jacksonville, Vesta provides accounting for self-managed HOAs, condominium associations and CDDs throughout the state, with regional teams supporting communities in Northeast Florida, Central Florida, Tampa Bay and South Florida.
Questions Florida Boards Ask About HOA Accounting
Can our HOA hire Vesta for accounting only, without full management?
Yes. Accounting-only service is built for self-managed associations. Your board keeps every decision. We handle the books, reports and collections.
Who approves payments from our association accounts?
Your board does. We process invoices and prepare payments, but nothing leaves your accounts without board authorization.
Does Vesta work with condo associations as well as HOAs?
Yes. We provide accounting for HOAs under Chapter 720 and condominium associations under Chapter 718, along with CDDs and master associations.
Will you help us with our year-end audit or financial report?
Yes. Florida bases the required report on your association’s annual revenue. We prepare organized records and work directly with your CPA, whether you need a compilation, review or audit.
Can owners pay their dues online?
Yes. Owners can pay assessments and view their account history through the secure Vesta portal.
What does HOA accounting cost for a self-managed association?
It depends on your community. Pricing is based on the number of homes or units, how many bank accounts and vendors you have, and which services your board needs. Send us a few details through the form below and we’ll put together a clear, itemized proposal with no long-term guesswork.
Can we switch from full management to accounting only?
Yes. Many Florida boards move to accounting-only service once they’re ready to self-manage day-to-day operations. We’ll map out the handoff with your board so nothing falls through the cracks, from bank signers and vendor payments to owner ledgers and portal access.
Do you handle reserve studies or audits?
We support both, but we don’t perform them. Reserve studies and structural integrity reserve studies are completed by qualified engineers and reserve specialists, and audits are completed by an independent CPA. Our job is to keep your books aligned with those reports, track reserve funding against your study, and hand your CPA organized, ready-to-review records at year-end.
What happens to our records if we leave?
our records belong to your association. If your board decides to make a change, we turn over your financial records, owner ledgers and account information in an organized handoff so the next team, or your own board, can pick up without starting from scratch.
