Are you taking advantage of the latest technology to run your HOA community more efficiently? Amenities management and interactions with homeowners, board members, and vendors can be extremely time consuming. However, thanks to advancements in technology, the task of managing your HOA community is less daunting.
Here are several types of technology that your HOA community needs to be using to run more efficiently in the new year:
- Smartphones
These days it’s unusual to come across someone that doesn’t own a smartphone. Pew Research recently revealed that 77 percent of Americans own a smartphone. With phone carriers giving away smartphones for free in exchange for signing a contract, even more of the population will own smartphones in 2018.
Here are several ways that a smartphone can come in handy in regards to HOA boards and amenities management:
- Retrieving board member and vendor contact information
- Holding virtual board meetings
- Viewing community reports
- Approving and managing invoices
- Taking pictures and making notes when inspecting amenities
- Scheduling meetings
Your HOA board members likely already own smartphones, so no investment in new technology is required. Encourage board members to use their smartphones to work smarter and more efficiently.
- The Cloud
It’s easy to feel overwhelmed when people start talking about “the cloud.” However, if you ever shop online or use mobile apps, you’re already familiar with cloud technology.
Use the cloud to give homeowners secure access to important community information through your website. You may even decide to create a mobile app for your HOA community to make it easy for homeowners to get relevant information.
If you’re hosting a community event, use free cloud-based tools like Sign Up Genius to organize volunteers and keep everyone on the same page.
- Smart Security
Smart cameras can be installed inexpensively to assist with amenities management and mitigate the risk of property damage and theft. Instead of trying to keep up with HOA keys, smart locks can be installed on common areas (clubhouse, pool, tennis courts, fitness center, and more) to keep these areas adequately secured. Installing a smart thermostat in the clubhouse can help HOA board members to regulate the temperature remotely and keep utility bills manageable.
As your HOA community comes up with its list of resolutions for the new year, be sure to include technology that will allow your board to operate more efficiently.
For more ways to make the task of amenities management go more smoothly, please contact us at Vesta Property Services. We have more than 25 years of experience in managing desirable Florida HOA communities.
